how to record expenses in quickbooks desktop

Type the reference number of the expense transaction and any business terms and conditions in the relevant fields, or skip this step if you don't need to record this information in your company accounts.Ĭlick the 'Expenses' tab and select an account from the pull-down list for instance, select the 'Marketing' expense account option to record a marketing expense transaction.Ĭlick 'Save and Close' to record the expense and exit the window. Type the expense amount in the Amount Due input box. For example, enter the name of an ad agency or buyer if you want to record an advertising expense in your marketing expenses account.Įnter the date of the expense and the vendor's address in the applicable fields.

Enter information about the expense or bill, including the Payee and the Date. The option you select depends on the transaction type and circumstances. Select either Bill or Expense from the New transaction drop-down menu. Alternatively, click to select 'Add New' and type a new vendor. To record an expense or a bill: Go to Expenses, then select Expenses. Select 'Enter Bills' from the pull-down list of options.Ĭlick the 'Down Arrow' button next to 'Vendor' and choose an existing vendor from the list.

Click 'Vendors' in the main menu at the top of the screen.

How to record expenses in quickbooks desktop